MINUTES OF THE JUNE 17, 2008 BOARD MEETING
SHERRARD PUBLIC LIBRARY DISTRICT
Board members in attendance-Mike Hutchins, Wayne McCombs, Sylvia Swegle, Lois Watson, and Clint Ziemer
Staff—Laura Evans
Guests- Larry Stone, Steering Committee chairman, Denny Dean and Ron Schnowske.
Meeting called to order by President McCombs at 7:00 p.m.
MOTIONS:
1. Motion by Watson to approve the agenda, after moving the item concerning Timmer and Associates’ contract to the Consent Agenda at no more than $3300. Second by Swegle. Approved.
2. Motion by Ziemer to approve the minutes of the May 20, 2008 Board Meeting minutes with minor corrections. Second by Watson. Approved.
3. Motion by Hutchins to approve the Treasurer's Report for May, 2008. Second by Watson Approved.
4. Motion by Swegle to accept the items in the Consent Agenda. Second by Watson.
Voting aye—McCombs, Swegle, Watson and Ziemer. Voting no—Hutchins. Motion approved by majority vote.
5. Motion by Ziemer to go into Executive Session at 8:04 p.m. to discuss the appointment of a new trustee to serve out the remainder of Guyton's term (legitimate use of executive session under the Open Meetings Act). Second by Watson. Approved.
6. Motion by Ziemer to return to regular session at 8:23p.m. Second by Hutchins. Approved.
7. Motion by Ziemer to accept the resignation of Guyton and to declare a seat vacant on the Board of Trustees until the April 2009 election. Second by Watson. Approved.
8. Motion by Hutchins to appoint Ron Schnowske to fill the vacant seat on the Board of Trustees until the April 2009 election. Second by Swegle. Approved.
9. Motion by Hutchins to approve the District’s goals. (copy attached). Second by Watson. Approved.
10. Meeting adjourned at 8:50 p.m.
DISCUSSION:
Ziemer reported that all the Library’s funds are ending the year again “not in the red.” The Per Capita Grant from the State of Illinois in the amount of $8,823 was received in May. There were no unusual expenses during the month of May. The budget is 92% of its target, with expenses at 77% of the budget and income at 99 %. He recommended that the Trustees read the Financial Manual for Illinois Public Libraries, which is available in the library. The manual will be the text for a pair of meetings of the ILA.
A price of $850 per unit for a return system in the book drop system has been quoted by Dale Granger, according to Ziemer.
The Cemetery Stroll for 2008 has been cancelled, due to the school district not being able to allow us to use a school bus for transportation, Swegle reported. A new format for the Cemetery Stroll will be developed.
Correspondence received included emails to McCombs from Bill Seaver and Ann Collier.
A thank you note was received from Pete Guyton.
There was no further information about employee insurance at this time.
McCombs administered the Oath of Office to newly appointed board member, Ron Schnowske,
A meeting of the Executive Committee will be held at 6:30 p.m., Tuesday, July 1, at McComb’s home to discuss the PREP process.
Copy of Director’s Report attached. Topics included were:
There were 1088 visitors to the library during the month of May.
The Summer Reading program “Get Into the Game and Read” welcomed 30 kids and adults at the kick-off party . Story times, sports and board games are included in the plans for the program. Employees’ schedules have shifted to accommodate Summer Reading.
Library statistics are showing 1512 patrons on the books.
Kim Hoffman, our auditor from Timmer and Associates, will be in the Library on August 14 to begin the audit.
Director met with a Marketing Director from Western Illinois University to discuss ideas to boost interest in library usage in the Matherville area.
Items included in the Steering Committee report by Larry Stone included:
that the empty lot has been seeded.
that Todd Bennett of Crop Production Services received six soil samples from the lot (at a cost of $30) and the 400 pounds of fertilizer has been spread on the lawn.
that Stone has had to empty the swimming pools on the third floor at least three times a week during the recent heavy rains.
that the Boy Scouts are using old signs from our storage area to make “Boil Order” signs for the village.
Stan Miller donated his services to block in the windows in the window wells near the entrance. The blocks will be painted as soon as time and weather allow.
that only a portion of the duct work remains to finish the furnace installation.
that he (Larry Stone)cleaned the air conditioning unit himself, but that a professional cleaning may yet be needed.
that the leak in the roof over the kitchen will be repaired under the warranty by River Bend Roofing.
that there will be no Bovine Bingo at the Fish Fry because of the lack of a calf to perform. Other suggestions for fund-raisers are welcome.
that Al DePorter will provide dirt to fill the window wells and that the Girl Scout troop will landscape, with the support of the Corn Crib. A frost-free spigot will be installed..
The next meeting of the Board of Trustees will be at 7 p.m. July 15, 2008 at the Library.
Respectfully submitted,
Sylvia Swegle, secretary