MINUTES OF THE MAY 20, 2008 BOARD MEETING
SHERRARD PUBLIC LIBRARY DISTRICT
Board members in attendance-Diann Carran, Pete Guyton, Wayne McCombs, Sylvia Swegle, and Clint Ziemer
Staff—Laura Evans
Guests- Larry Stone, Steering Committee chairman, Dale Granger, CBO of American Locker Group, and Denny Dean and Ron Schnowske.
Meeting called to order by President McCombs at 7:00 p.m.
MOTIONS:
1. Motion by Ziemer to approve the agenda, with the addition of discussion of employee insurance, adding Correspondence to the Agenda, and the Cemetery Stroll under new business. Second by Carran. Approved.
2. Motion by Guyton to approve the minutes of the April 15, 2008 Board Meeting minutes. Second by Ziemer. Approved.
3. Motion by Carran to approve the minutes of the May 6 Special Board Meeting minutes. Second by Ziemer. Approved.
4. Motion by Guyton to approve Treasurer's Report for April, 2008. Second by Swegle. Approved.
5. Motion to table the discussion of One Year and Five Year Goals until the the June 17 meeting by Ziemer. Second by Carran. Approved.
6. Motion to accept the resignation of Trustee Guyton with regrets by Ziemer. Second by Swegle, with regrets. Approved. Cake was served and gifts of appreciation were given to Guyton in appreciation of his service to the Library.
7. Motion to go into Executive Session at 9:24 p.m. to discuss the appointment of a new trustee to serve out the remainder of Guyton's term (legitimate use of executive session under the Open Meetings Act) by Ziemer. Second by Carran. Approved.
8. Motion to return to regular session at 9:34 p.m. by Carran. Second by Guyton. Approved.
9. Meeting adjourned at 9:35 p.m.
10. The Executive Committee will meet at 3 p.m. Thursday, June 5 at McCombs’ home to discuss the letter to the candidates for Guyton's position, the evaluations of the Director, and the FY2009 goals.
DISCUSSION:
Mr. Dale Granger, CBO of American Locker Group, demonstrated a book drop unit manufactured by his company and explained uses of the unit. He had photos of similar units in use in Barrington, IL. Mr. Granger presented an estimate for the board of $6,895 plus freight of $250-$300. Mr. Granger said that a unit could be modified to have a remote return instead of one of the book slots. Trustees agreed to discuss the remote system to be installed in a Matherville or Preemption location to better serve patrons as a remote sight for them to pick up and return books or other materials.
Ziemer reported that the unusual expenses in the Treasurer's Report were for the purchase and installation of the new furnace unit. The per capita grant of $8,823 was received on May 2 and were not included in the April report.
Copy of Director’s Report attached. Topics included were:
The Director received an appreciation award from the Midwest Writing Center on behalf of the Library at the Center's recent meeting.
Gary Metivier appeared at Sherrard Grade School, read his book “Willie's Wagon” and autographed copies as a kick-off for the Summer Reading Program. Mrs. Keener, the principal invited the Library to come back in the fall to present another program for the students.
Library statistics are showing 1512 patrons on the books.
Items included in the Steering Committee report by Larry Stone included:
that doors have been installed on the serving doors on the kitchen in the community room.
that the water leakage problems are continuing, but the water is not leaking down to the main floor—yet.
that the 2008 Fish Fry will be held at the Fire Department, not in the park as in the past. Friends of the Library will be selling Bovine Bingo tickets for $5 each and there will be 2 sessions of the game.
that he has used the old gym's bleacher seat boards to make storage shelves in one of the storage rooms off the Community Room.
that Todd Bennett, the owner of CPS has donated herbicide for the lot south of the Library. Soil samples will also be taken to determine fertilizer needs.
that Stan Miller has agreed to lay blocks at no charge in the windows in the window wells in front of the building.
that Al DePorter will provide dirt to fill the window wells.
Ziemer suggested that the Library offer AFLAC as a payroll deduction for employees. He will look further into the benefits offered by AFLAC and determine if PALS provides insurance for its employees.
McCombs reported that he has learned the Working Cash fund can go for four years and then be renewed by action of the board. This would need to be done next year, since we are in the third year of the first four year cycle.
Swegle reported that she needs more information to make the scripts for the Cemetery Stroll. Ziemer offered information used in the historical program for his church last year. The Cemetery Stroll will be held on Saturday, June 21.
After the closed session, it was announced that the Board is seeking someone to fill the rest of Guyton's term, till 2009. The need will be put on the website and applications will also be accepted verbally by the Director.
The meeting was adjourned at 9:35p.m.
The next meeting of the Board of Trustees will be at 7 p.m. June 17, 2008 at the Library.
Respectfully submitted,
Sylvia Swegle, secretary