MINUTES OF THE NOVEMBER 13, 2007 BOARD MEETING

SHERRARD PUBLIC LIBRARY DISTRICT

Board members in attendance- Diann Carran, Pete Guyton, Mike Hutchins, Wayne McCombs, Sylvia Swegle, Clint Ziemer

Guests- Ron Schnowske, Larry Stone, Chairman of Steering Committee,

Staff-Laura Evans

Meeting called to by President McCombs at order at 7:02 p.m.

MOTIONS:

1. Motion by Guyton to approve the agenda. Second by Carran. Approved.

2. Motion by Carran to approve the minutes of the 16October 2007 Board Meeting minutes. Second by Ziemer. Approved.

3. Motion by Swegle to approve Treasurer's Report for September, 2007. Second by Guyton. Approved.

4. Motion by Carran to increase the credit limit of the First Bank Card from $1,000 to $2,000. Second by Guyton. Approved.

5. Motion by Ziemer to authorize spending up to $3,000 for a marquee with the intention of funding the purchase through donations at a later time. Second by Hutchins. Approved.

6. Motion by Carran to reconsider the Board Meeting policy without the last page as it was presented. A notepad/clipboard would be used to for potential speakers to sign in. Second by Guyton. Approved.

7. Motion by Carran to approve the Board Meeting policy without the last page as it was presented. Second by Guyton. Motion failed, 3-3.

8. Motion to adjourn by Ziemer at 9:25 p.m. Approved. Meeting adjourned.

DISCUSSION:

Mr. Tyler McMeekan, representing the group of “gamers” who use the library’s video equipment on “Game Nights” spoke on behalf of the group. Others who usually attend are Garrett Vaughn, Jonathan Ziemer, Sam King, Ronald Frazee, and Dennis McMeekan. Mr. McMeekan asked that the Board consider purchasing a Wii video game system, a monitor with a 27 to 32 inch screen and 3 games for it. He stated that the Wii game would give more kids a chance to participate simultaneously. Now, he said, some kids have to wait their turn while others play. The Board accepted Mr. McMeekan’s report and agreed to consider it at a later time.

Director's Report-Evans reported the Fall Newsletter was sent during the first week of October and that a copy was attached to her report. She continued to say that she has been in contact with State Representative Pat Verschoore and that he is iconsidering the Library as a recipient of some of his discretionary funds this year. The Local Author Nights series is being planned with the help of Trish Nelson, a member of the Midwest Writing Center Board. Stefanie Johnson is planning and scheduling two story hours per month at the library Saturdays at 12.30 p.m. Director Evans expressed her thanks to all who had helped make the Halloween Hog Roast and Dance a success and noted that Mr. and Mrs. Wayne Viager plan to donate roast a whole hog next year and two half hogs to raffle. The next event is the Christmas Open House on Dec. 1, with an appearance by Santa and performance by a band from the high school, featuring Logan Nolin. Wreaths from the Corn Crib will be on sale, as well.

Steering Committee report- Larry Stone reported that a work day was held on Saturday, November 3. Though not many folks showed up to help, there was lots of news coverage of the event. Lunch was served by Stefanie and Paula. The project for the day was to board up and seal the windows in the community room, the collection room and some of the windows in the children’s room to conserve energy. At the same time, others were installing the moisture barrier and blown-in cellulose insulation material on the second floor, also for energy conservation purposes. Two bids have been received on the new furnace, and Mr. Stone said he hopes to receive at least two more. Mr. Stone asked the Board’s permission to purchase a marquee to announce library events to be positioned on the southeast corner of the library property near the intersection of Fifth Avenue and Third Street. (see motion # 5).

Ziemer reported that the audit report will be ready for the next meeting.

The Board directed Evans to work with staff to set up some parameters for the Youth Advisory Committee.

The next meeting of the Board of Trustees will be at 7 p.m. December 28 at the Library.

Respectfully submitted,

Sylvia Swegle, secretary