MINUTES OF THE OCTOBER 16, 2007 BOARD MEETING

SHERRARD PUBLIC LIBRARY DISTRICT

Board members in attendance- Diann Carran, Pete Guyton, Wayne McCombs, Sylvia Swegle, Lois Watson, Clint Ziemer

Guests-Ann Collier, Ron Schnowske, Larry Stone, Chairman of Steering Committee,

Staff-Laura Evans

Meeting called to by President McCombs at order at 7:02 p.m.

MOTIONS:

1. Motion by Ziemer to approve the agenda by Ziemer. Second by Guyton. Approved.

2. Motion by Carran to approve the minutes of the 18September2007 Special Hearing minutes. Second by Watson. Approved

3. Motion by Guyton to approve the minutes of the 18September2007 Board Meeting minutes. Second by Ziemer. Approved.

4. Motion by Watson to approve the minutes of the 29September2007 Board Retreat minutes. Second by Carran. Approved

5. Motion by Carran to approve Treasurer's Report for August, 2007. Second by Watson. Approved.

6. Motion by Carran to table the Board Meeting policy. Second by Ziemer. Approved.

7. Motion by Swegle to accept the proposal for computer maintenance from Solutions Managements Group for $3,555. Second by Guyton. Approved.

8. Motion by Swegle to approve the Ordinance Levying Property Tax no. 07-06. Second by Guyton. Approved.

9. Motion by Carran to go into closed session to discuss personnel at 9:22 p.m. Second by Watson. Approved.

10. Motion by Ziemer to return to regular session at 9:32. Second by Guyton. Approved.

11. Motion by McCombs to adjourn at 9:33 p.m. Meeting adjourned.

DISCUSSION:

Mr. Bob McKay, director of the Prairie Area Library System spoke briefly about the PALS System and its programs and potential benefits to our district.

Director's Report-Evans reported that she had spoken to Ann Cross, director of the Alliance Library System and said that Ms. Cross "gave her blessing" to our joining PALS. She also presented a written report that included the following topics, the increase in membership in the Book Club, the lack of attendance at the Harry Potter party, the upcoming Local Author Nights series, and plans for the Halloween Hog Roast. Other events being considered are a Bingo night and a travelogue.

Steering Committee report- Larry Stone reported that a work day is scheduled for Saturday, November 3. Mr. Stone went on to discuss the application of insulating material in the second floor rooms above the Library. He asked for the board's permission to look at marquees at a convention he will attend in November and suggested that bids be let on a new furnace for the Library to adequately heat the meeting room. He also mentioned that he plans to brick up the windows in the window wells near the main entrance because of repeated vandalism. Mr. Stone encouraged the board to establish a Youth Advisory Committee to facilitate communication with the young people who use the Library.

Ziemer reported that the initial audit procedures will soon begin, and that our auditor, Kim Hoffman, donated the prizes for the costume contest at the Halloween Hog Roast.

McCombs gave a summary of the Board Retreat.

Board members agreed to hold the November meeting at 7 p.m., November 13.

Respectfully submitted,

Sylvia Swegle, secretary