MINUTES OF THE SEPTEMBER 18, 2007 BOARD MEETING
SHERRARD PUBLIC LIBRARY DISTRICT
Board members in attendance- Diann Carran, Pete Guyton, Wayne McCombs, Sylvia
Swegle, Lois Watson, Clint Ziemer
Guests-- Larry Stone, Chairman of Steering Committee, Ron Schnowske, Vicki
Wassenhove, Rita Bowen, Keith Lindbloom and Kyle Georlett of SMG
Staff--Laura Evans
Meeting called to order at 7:02 p.m.
MOTIONS:
1. Motion by Guyton to approve the agenda of the meeting with an addition.
Second by Caarran. Approved.
2. Motion by Watson to approve the minutes of the 21 August meeting as
corrected . Second by Guyton. Approved.
3. Motion by Carran to approve Treasurer's Report for August, 2007. Second by
Watson. Approved.
4. Motion by Waatson to accept the Timmer and Associates proposal to do the
library's 2007-08 audit for a payment not to exceed $3,250. Second by Guyton.
Approved.
5. Motion by Carran to accept a proposal by Larry Stone to insulate the second
floor of the building with cellulose and a plastic vapor barrier for a cost not to
exceed $2,500. Second by Watson. Approved.
6. Motion by Watson to approve the Annual Budget and Appropriation Ordinance,
number 07-05. Second by Swegle. Approved.
7. Motion by Ziemer to adjourn at 8:57 p.m. Approved. Meeting adjourned.
DISCUSSION:
Keith Lindbloom and Kyle Georlett of Solutions Management Group presented a plan
improving and updating the library's computer system. A final decision on their
presentation will be made at the board's October 16 meeting.
Director's Report--Evans presented a written report. Among the topicsin the report was
that Paula Rosenthal has been hired as a employee and that Stefanie Johnson is our new
part-time evening/Saturday assistant. Evans reported on her trip to Springfield with
Stewart Winstein, and Pat Verschoore to visit Ann Craig, Illinois State Librarian. A
representative from PALS will attend the October 16 meeting. The Harry Potter Party
was held on September 20. Other upcoming events include will be Local Author Nights
held in conjunction with the Midwest Writing Center and a hog roast for Halloween.
Other events being considered are a Bingo night and a travelogue.
The Friends held a meeting and elected officers: Jean DeMink, president; Cookie Dean,
vice-president; Arlet Roberts, secretary; Donna Krebsbach, treasurer; and Theresa
Johnson, program chair. Cookie Dean and Theresaa Johson are co-chaairing a pig-
roast/Halloween dance and costume contest. Mr. and Mrs. Wayne Viager are donating
hog, half will be roasted for the evening and the other half will be raffed and awarded that
evening. The Friends will also host the Christmas Open House and Christmas tree
auction on December 1. Santa will be there for photos.
Steering Committee report- Larry Stone reported that a work day was held on Saturday,
August 25. Volunteers, staff and temp helpers from Sedona group set up the shelving
from Trinity and reshelved the materials that were on the old shelves. The old shelves
were given to patrons. Phyllis Reed was thanked for replanting the flower bed at the base
of the newly-installed flag pole. The south face of the library building was painted with
paint donated by McCombs.
Stone continued by explaining his plan to insulate the first floor of the north part of the
library building by laying a vapor barrier on the floors of the rooms above on the second
floor and covering the vapor barrier with a layer of cellulose insulation material. He said
the the savings in heating and cooling costs will pay for the job very quickly. Stone said
that he estimates that the materials will cost about $2,500 and that he and volunteers will
install the insulating material.
McCombs allowed Vicki Wassenhove to speak out of order. She presented a written
report on the subject of an upcoming library referendum.
Board members planned to hold a retreat to strategize on Saturday, September 29, 2007 at
at Moline Public Library from 1 to 4 p.m.
There was no old business or consent agenda items to discuss.
Respectfully submitted,
Sylvia Swegle, secretary