MINUTES OF THE AUGUST 21, 2007 BOARD MEETING

SHERRARD PUBLIC LIBRARY DISTRICT

Board members in attendance- Diann Carran, Pete Guyton, Wayne McCombs, Sylvia
Swegle, Clint Ziemer

Guests--Ann Collier, Larry Stone, Chairman of Steering Committee,

Staff--Laura Evans, Colleen Smith

Meeting called to order at 7:02 p.m.

MOTIONS:

1. Motion by Guyton to approve the minutes of the 17July2007 minutes. Second
by Caarran.

2. Motion by Carran to approve Treasurer's Report for July, 2007. Second by
Guyton. Approved.

3. Motion by Swegle to pay $12,599.36 remaining from the Illinois State
(demolition) grant to the principal of the loan to reduce the balance to $191,000
instead of $222,000, Second by Carran. Approved.

4. Motion by Guyton to apply the $38,022.91 from the "Building Fund" CDs to
the principal of the loan when they mature in September, Second by Carran.
Approved.

5. Motion by Ziemer to repay the $24, 323 borrowed from the Working Cash fund
in 2006 before 2026. Second by Guyton. Approved.

6. Motion by Guyton to purchase a new vacuum cleaner, as suggested by Colleen
Smith. Second by Carran. Approved.

7. Motion by Carran to send a letter to Kathy Pope, director of the Alliance
Library System, that we are going to investigate further a plan to join the Prairie
Area Library System. Second by Guyton. Approved.

8. Motion by Swegle to pay Solutions Management Group (SMG) up to $100 an
hour to make needed changes and improvements to the library's computer
system. Second by Ziemer. Approved.

9. Motion by Guyton to pass Appropriations Ordinance #07-05 for building and
maintenance purposes. Second by Swegle Approved.

10. Motion to adjourn at 9:40 p.m. by Ziemer. Approved. Meeting adjourned.

DISCUSSION:

Ziemer presented the tentative budget as part of the treasurer's report. The public meeting
for the budget will be held at 6:30 p.m., Sept. 18, 2007, immediately before the next
board meeting.

Director's Report--Evans presented a written report that included the following topics,
gifts and memorials, statistics (computer problems preventing a report), PALS, programs
in the Community Room, and a bid from SMG for computer upgrades. Other upcoming
events include making a wreath at Sweet Annie's, making a wall-hanging at J's
Hometown Quilting in Reynolds, and a Harry Potter Party.
McCombs presented a Board Meeting policy that will be considered at the September
meeting

Steering Committee report- Larry Stone reported that a work day is scheduled for
Saturday, August 25, beginning at 8 a.m. Everyone's help will be needed to assemble the
book shelves from Trinity and to re-shelve the books. He suggested that a committee of
the teens who use the video games be formed to recommend purchases of new games. He
is continuing to investigate putting book return lockers in the grocery store in Matherville
and at a location in Coyne Center yet to be determined. Wayne McCombs reported that
an estimate had been submitted for roof repairs on the north part of the existing building.
Because of the amount of the estimate, it was decided that bids for the project will be
written and let.

Board members planned to hold a retreat to strategize on Saturday, September 8, 2007 at
a time and place to be announced.

There was no old business or consent agenda items to discuss.
Items for the agenda of the September 18, 2007 meeting will include the appropriation
ordinance, the budget levy, and the new vacuum cleaner.

Respectfully submitted,

Sylvia Swegle, secretary